2026-27 School Year

175 days/year

8 hours/day

 

 

Purpose Statement:

The job of Library Clerk is established for the purpose/s of assisting the library media specialist with instructional and non-instructional activities for students, staff, and parents. Responsibilities include overseeing circulation systems and assisting with the overall operation of the library.

This job reports to Building Principal

 

Essential Functions

 

• Assists students, staff, and parents with a variety of activities (e.g. instructs students in library operations  and materials, locates requested materials, places holds on requested items, etc.) for the purpose of  providing services to library patrons.

• Confers with Library Media Specialist for the purpose of implementing Library Department goals and  ensuring the effective and efficient operation of the library.

• Coordinates interlibrary loans (ILLs) (e.g. responds to Destiny or e-mailed requests from teachers and  Library Specialists throughout the District, keeps good records of requests, delivers ILL materials to staff,  etc.) for the purpose of providing support and materials for District staff.

• Maintains the physical appearance of the library, display cases, and assigned areas (e.g. shelves books,  straightens shelves as needed, sets out books, exchange newspapers, etc.) for the purpose of ensuring  a safe, neat, and well-organized library environment.

• Maintains a variety of documents, files, and records (e.g. quarterly statistics reports; up-to-date student  and staff Destiny profiles; student and staff overdue lists; data needed for reports; record of  library/conference room and equipment usage by non-library staff; classroom check-out reports, weekly  media center schedule, collection statistics, renewal information, overdue lists, bank deposits, requested  bibliographies, etc.) for the purpose of documenting activities and providing up-to-date, accurate information.

• Monitors student activities (e.g. assures students are signed in and out, assists with printer issues,  assists in locating books, supervises before and after-school walk-in students, etc.) for the purpose of  maintaining a safe environment conducive to learning.

• Oversees equipment usage (e.g. schedules all equipment, replies to equipment requests, resolves  scheduling conflicts, creates technology tickets for unresolved issues, etc.) for the purpose of providing  equipment in an efficient and effective manner.

• Participates in team meetings as requested (e.g. in-service training, workshops, etc.) for the purpose of  conveying and/or gathering information and supporting District goals.

• Performs initial trouble shooting on student instructional devices (e.g. battery reset, device wipe, resetting  frozen screens, etc.) for the purpose of ensuring and efficient, effective, and supportive learning  environment.

• Performs a variety of administrative tasks (e.g. answers telephone, takes and delivers messages,  updates and creates documents, conducts library inventory, copies and scans items, reconciles inventory  reports, operates a variety of office equipment, etc.) for the purpose of supporting the effective and  efficient functioning of the library.

• Performs library and student instructional device circulation activities (e.g. turns on/off OPAC and self checkout computers; checks-in and checks-out materials/devices; prepares circulation count, lists of  overdue items, collects payment for lost or damaged library materials; assists clients in locating  materials; maintains student device cart, communicates with building technology staff, etc.) for the  purpose of controlling the use, location and availability of items.

• Prepares items for deselection (e.g. compiles list of barcodes, informs staff of eliminated items, removes  any District identifying marks, offers deselected items to building staff, sends remaining items to the  warehouse, etc.) for the purpose of maintaining a high quality collection.

• Processes library books, periodicals, and related media materials (e.g. enters into Destiny files; stamps  with school stamp, barcodes, assign genres, puts on spine labels and mylar covers; laminates  paperback books; shelves materials; dates magazines; labels award nominee books and special  collection books, etc.) for the purpose of providing students and staff with with a wide-variety of materials.

• Repairs and cleans books and materials for the purpose of ensuring the availability of a high quality  library inventory.

• Responds to inquiries of students, staff, and parents (e.g. availability of books, status of overdue  materials, use of Destiny automation system, etc.) for the purpose of providing information and/or  direction as required.

• Schedules, trains, and supervises student and adult library volunteers for the purpose of ensuring library  procedures and policies are maintained by volunteer assistants.

• Supports a wide variety of building functions when requested by principal (e.g. hall duty, lunch  supervision, bus duty, etc.) for the purpose of ensuring the effective and efficient operation of the school  building.

• Supports a variety of library programs and events (e.g. book fairs, learning lunches, author visits, book  clubs, other library clubs or groups, etc.) for the purpose of enhancing the activities provided through the  library.

 

Other Functions

 

• Performs other related duties for the purpose of ensuring the efficient and effective functioning of the work unit.

 

Job Requirements: Skills, Knowledge, and Abilities (Minimum Qualifications)

 

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job  conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include:  operating standard office equipment including using pertinent software applications; preparing and maintaining  accurate records; and customer service.

 

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read  a variety of manuals, write documents following prescribed formats, and/or present information to others; and  understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to  satisfactorily perform the functions of the job include: library practices; and computer and Internet operations.

 

ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use job-related  equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing  defined but different processes; and operate equipment using standardized methods. Ability is also required to work  with a wide diversity of individuals; work with similar types of data; and utilize a variety of job-related equipment.  Problem solving is required to identify issues and create action plans. Problem solving with data may require  independent interpretation; and problem solving with equipment is limited to moderate. Specific ability based  competencies required to satisfactorily perform the functions of the job include: Establishing effective working  relationships; adaptability/flexibility; dealing with frequent interruptions; detail oriented; reliability; and good  communication skills.

 

Responsibility 

Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or  coordinating others; operating within a defined budget. Utilization of some resources from other work units may be  required to perform the job's functions. There is some opportunity to affect the organization’s services.

 

Work Environment 

The usual and customary methods of performing the job's functions require the following physical demands:  occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, frequent stooping, kneeling,  crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 20% sitting, 30% walking,  50% standing. The job is performed under conditions with exposure to risk of injury and/or illness and in a clean  atmosphere. 

 

Experience: Job related experience is desired.

 

Education: High school diploma or equivalent.

 

Required Testing

None Specified

 

Certificates & Licenses

None Specified

 

Continuing Educ. / Training

None Specified

 

Clearances

Criminal Justice Fingerprint/Background Clearance

 

FLSA Status

Non-Exempt